Purchase Ledger Clerk Job Description

Purchase Ledger Clerk

Job Title: Purchase Ledger Clerk

Location: [Insert Location]
Job Type: Full-Time/Part-Time
Department: Finance/Accounts Payable
Reports To: Finance Manager/Accounts Payable Manager

Job Summary:

The Purchase Ledger Clerk is responsible for managing the company’s purchase ledger function, ensuring that all supplier invoices are processed accurately and in a timely manner. This role involves maintaining relationships with suppliers, reconciling accounts, and supporting the finance team with various accounts payable tasks. The ideal candidate will be detail-oriented, organized, and capable of handling high volumes of transactions while maintaining accuracy.

Key Responsibilities:

  • Invoice Processing: Receive, verify, and accurately process supplier invoices, ensuring they are coded correctly to the appropriate cost centers.
  • Payment Runs: Prepare and process supplier payments, ensuring all payments are made on time and correctly.
  • Supplier Account Reconciliation: Reconcile supplier statements and resolve any discrepancies, following up on outstanding invoices and credits.
  • Query Resolution: Liaise with suppliers and internal departments to resolve invoice discrepancies, queries, and disputes efficiently.
  • Credit Notes: Process and apply credit notes from suppliers in a timely manner.
  • Expense Reporting: Assist with the processing and verification of employee expense claims, ensuring compliance with company policies.
  • Month-End Closing: Assist with month-end closing processes, including reconciling purchase ledger control accounts and preparing necessary reports.
  • Maintaining Records: Maintain accurate and up-to-date purchase ledger records and ensure that files are easily retrievable for audits or reviews.
  • VAT Compliance: Ensure that VAT on supplier invoices is correctly applied and recorded in compliance with tax regulations.
  • Ad Hoc Tasks: Provide support to the wider finance team on various tasks, such as assisting with audits, filing, and administrative duties as required.

Key Requirements:

  • Education: AAT qualification or working towards an accounting qualification is preferred, but not essential.
  • Experience: Previous experience working in a purchase ledger or accounts payable role is highly desirable.
  • Skills:
    • Excellent attention to detail and accuracy.
    • Strong organizational and time management skills.
    • Proficiency in accounting software (e.g., Sage, SAP, Oracle) and Microsoft Excel.
    • Good communication skills and ability to build relationships with suppliers and internal departments.
    • Basic understanding of accounting principles and VAT regulations.
  • Personal Attributes:
    • A proactive attitude and the ability to work independently.
    • Ability to work under pressure and manage high volumes of transactions.
    • High level of integrity and discretion when dealing with financial information.

Benefits:

  • Competitive salary.
  • Health insurance, pension plan, and other benefits.
  • Study support for professional qualifications (e.g., AAT, ACCA, CIMA).
  • Opportunities for career development and progression within the finance department.
  • A supportive and collaborative working environment.

How to Apply:

To apply for this position, please submit your resume and cover letter to [Insert Application Email] or visit [Insert Company Website].

We are an equal opportunity employer and welcome applications from all qualified individuals.